Team
Find anyone on the team and open their details.
Your details
Only you and admins can see this. If something is wrong, ask an admin to update it.
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Pending invites
Invites you’ve started but haven’t sent. Nothing is emailed until you choose Send invite email.
No pending invites.
My Pay
Your monthly statement. Only you and admins can see it.
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This month
Statement
Each line shows how it’s figured.
Classes this month
Only classes you checked in to count toward pay.
| Date | Class | Time | Your role | Status |
|---|
Private lessons
| Date | Time | Student | Hours | Status |
|---|
Your clock-ins
Overtime is figured per Monday–Sunday workweek.
| Date | In | Out | Hours | Type |
|---|
Your pay rates
Set by admins in Pay Rules and your Team profile.
Time Clock
Clock in when you start and out when you’re done.
Team
Clock someone in or out if they forgot. Their sessions show in Payroll.
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Clocked in now
Nobody is clocked in.
Recent sessions
Sessions over 10 hours are flagged for review. Nothing is changed automatically.
| Staff | Date | In | Out | Duration | Type |
|---|---|---|---|---|---|
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Who uses the Time Clock
Schedule
Sign up for open spots that fit your role. Check-in opens 15 minutes before class.
Front desk shifts.
Private lessons.
Payroll
Monthly pay for every track. Counts come from Schedule check-ins and Time Clock hours unless someone types over them.
Summary
By pay track
| Track | Cash | Tuition credit applied | Combined value |
|---|---|---|---|
| Head Instructor | — | — | — |
| Senior Instructor | — | — | — |
| Instructor | — | — | — |
| W2 staff | — | — | — |
| C4 assistants | — | — | — |
| Youth Leadership | — | — | — |
Where the numbers come from
Recalculate replaces a person’s overridden numbers with fresh counts from attendance (and tuition from Team) before it runs, then turns live updates back on. You’ll see exactly what changes before confirming.
Growth bonus inputs Senior Instructor
These two numbers apply to the whole period. Changes save automatically.
Head Instructor
Classes and private lessons are tracked for reference. Only the optional monthly salary is paid.
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Senior Instructor
Paid per class led, per private lesson, commission, bonuses, and assisting. All cash.
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Instructor
Credits go to each person’s tuition first. Credit beyond tuition is paid by check, plus any salary add-on.
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W2 staff
Hours come from the Time Clock. Overtime is figured per Monday–Sunday workweek.
About salaried staff
Salaried staff show their flat salary as regular pay, with no overtime calculated. A non-exempt salaried employee may still be owed overtime — double-check manually (not tax or legal advice).
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C4 assistants
Tuition credit per kids class helped, applied to tuition first. Any salary add-on is paid in cash on top.
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Youth Leadership
Tuition credit per kids class helped, applied to tuition first. Any salary add-on is paid in cash on top.
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Pay Rules
The rates Payroll and My Pay use, by pay track. Changes apply the next time pay is calculated.
Senior Instructor
All cash. Rates rise with pay stripes (set on each person in Team) — not with martial arts rank.
Class pay
| Rate | Amount | Unit |
|---|---|---|
| dollars per class led | ||
| dollars per class, per stripe | ||
| Kids classes, Women Empowered, Gracie Combatives | dollars per class assisted |
Private lessons by pay tier
The tier comes from the person’s pay stripes.
| Pay tier | Amount | Unit |
|---|---|---|
| dollars per lesson | ||
| dollars per lesson | ||
| dollars per lesson | ||
| dollars per lesson |
Leads & bonuses
| Rate | Amount | Unit |
|---|---|---|
| dollars per lead closed | ||
| Net new = leads closed − (roster size × attrition %) | dollars per net new member | |
| classes per month | ||
| Paid once when the goal is met | dollars per month |
Instructor
Credit is applied to monthly tuition first; credit beyond tuition is paid by check. Pay-rate belt and pay stripes are set on each person in Team.
Class credit
| Rate | Amount | Unit |
|---|---|---|
| dollars per class led | ||
| dollars per class, per stripe | ||
| dollars per class assisted |
Tuition discount tiers
Based on classes led in the month. Only the 4–7 percentage can be changed.
| Classes led | Discount | Requirement to unlock |
|---|---|---|
| 0–3 | None | — |
| 4–7 | of tuition | Assisted at least 1 Bullyproof / kids class |
| 8 or more | 100% of tuition (fully covered) | Led at least 1 Bullyproof / kids class, or assisted at least 2 |
Private lessons by pay-rate belt
| Pay-rate belt | Amount | Unit |
|---|---|---|
| dollars per hour | ||
| dollars per hour | ||
| dollars per hour | ||
| dollars per hour | ||
| dollars per hour |
W2 staff
Hourly rates and salaries are set on each person in Team. Overtime is figured per Monday–Sunday workweek.
| Rule | Amount | Unit |
|---|---|---|
| hours per week | ||
| × hourly rate |
C4 assistants & Youth Leadership
Tuition credit, applied to monthly tuition first. Credit beyond tuition is paid by check.
| Track | Amount | Unit |
|---|---|---|
| dollars per kids class helped | ||
| dollars per kids class helped |
Head Instructor
No rates here. A Head Instructor is paid only the optional monthly salary set on their Team profile; classes and privates are tracked for reference.
Reports
Business health for one month: students from Spark Membership and classes from the Schedule.
How these are figured
Settings
School closures, class types, integrations, and branding.
School closures
Each closure saves when you add itClosed days are blocked off on the Schedule — no sign-ups or check-ins.
Class types
Edits save automaticallyName, color, and which helper spots each class offers. Spots set how many people can sign up for each role.
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Add a class type
Helper spots start off — open the new class type to turn them on.
Integrations · Spark Membership
Pulls your active student count once a day for Payroll’s roster size and Reports.
Credentials
Write-only: once saved, they’re never shown again and are used only on the server. Enter all three to set or replace them.
Branding
Saves automaticallyAccent color for buttons and highlights, and the browser-tab icon. The Gracie logo doesn’t change.
Help
How to get common things done in Roll Call.
Everyday tasks
Instructors, assistants, C4, Youth Leadership
Join a class
- Open Schedule. Turn on Spots I can take to see only classes with an open spot for your role.
- Choose Sign up to lead, Sign up to assist, or the sign-up for your role on the class card. You can also open the class and use Sign myself up.
- The card shows You: … once you’re on it. Sign-ups save right away.
Anyone assigned to a class or private lesson
Check in
- Check-in opens 15 minutes before the class starts and closes when it ends.
- Choose Check in on the class card. Leading as an Instructor? Pick the class format in the details panel first.
- Missed it? The card says when check-in closed — ask an admin to check you in afterward.
Everyone
Review your pay
- Open My Pay and pick a month.
- The top shows cash paid to you and, for tuition roles, tuition credit applied and tuition remaining.
- Live from attendance means figures still change as check-ins come in. Adjusted by an admin means an admin entered them in Payroll.
W2 staff and Youth Leadership
Clock in and out
- Open Time Clock. Your own status is at the top.
- Pick what you’re working on and choose Clock in; choose Clock out when you leave.
- Forgot to clock out? Clock out now and tell an admin the right time — sessions over 10 hours are flagged for review.
Admin tasks
Admins
Manage staff
- Team → Invite team member: enter a name and email, then set role, rank, and pay. Invite setup saves automatically; nothing is emailed until Send invite email.
- Open anyone on the team to edit Profile, Compensation, and Access, then choose Save changes.
- Manage sign-in (email, password, resend invite) and Remove from team take effect immediately and are separate from Save changes.
Admins
Prepare payroll
- Open Payroll and pick the pay period. The summary separates cash from tuition credit.
- Open a person’s Details to check counts. Typing over a number saves automatically and marks the row Manual override.
- Use Recalculate… to replace an override with fresh attendance counts. You’ll see what changes first.
- Choose Export CSV for your records or payroll provider.
Admins
Change the schedule
- To change one day (a substitute, a removed helper), open that class on the Schedule.
- To change every week, choose Edit recurring schedule; each edit asks before saving.
- Add school closures in Settings to block off days.
How saving works
Something look wrong? Ask a school admin — they manage roles, rates, the schedule, and settings.