Gracie Jiu-Jitsu · Southwest Austin
Roster, scheduling, and payroll for everyone who works here — Senior Instructors, Instructors, W2 staff, and C4 assistants alike. Sign in to see the calendar and roster; payroll figures and pay rates are restricted to admins.
Team accounts are by invite only. If you've been invited but haven't set a password yet, check your email for the invite link instead of signing in here.
You've been invited by an admin. Choose a password to finish setting up your account — you'll use this to sign in from now on.
Team members are added by invite only. Add someone here and configure their role, belt/stripes or pay, and admin access — nothing is emailed until you click Send invite.
No pending invites.
Everyone here was added via Pending Invites above. Set their track, belt/stripes or pay, and flip them Active. Edit any field in place — it saves as you leave the field. Pay details and the Admin flag are only visible/editable to admins.
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Only W2 staff clock in/out here — Senior Instructors and Instructors check in per class on the Calendar tab instead, since clocking a contractor in and out like an hourly employee can itself look like behavioral control.
Nobody is clocked in.
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| Staff | Date | In | Out | Duration |
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The recurring grid for the eight programs. Add, remove, or retime a slot — every week's schedule is built from this. Toggle C4 for kids classes (5 helper spots each).
| Program | Day | Start | End | C4? | |
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Senior Instructor and Instructor accounts sign up to teach open slots, first come first served, then check in the day of. C4 helpers sign up separately for kids classes.
W2 staff only. Add a shift under the day it happens.
Book a room and time for any active instructor. Check in once it's actually taught — that's what feeds Payroll.
Class/private counts below prefill from Calendar check-ins and clocked W2 hours; every number stays editable. W2 overtime is calculated per Mon–Sun workweek at the multiplier set in Pay Rules.
| Instructor | Rank | Classes | Privates | Leads | Group pay | Private pay | Commission | Growth bonus | Volume bonus | Total |
|---|---|---|---|---|---|---|---|---|---|---|
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| Instructor | Belt | Tuition | Classes led | BP led | BP assist | Private hrs | Tier | Credit pool | Still owed | Paid by check | Total value |
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Salaried staff show their flat per-period salary as Regular pay with no OT calculated here — if a salaried employee is non-exempt, they may still be legally entitled to overtime, so double check that manually (not tax or legal advice).
| Staff | Pay | Regular hrs | OT hrs | Regular pay | OT pay | Total |
|---|---|---|---|---|---|---|
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$10 tuition credit per kids class helped, same credit-then-check mechanic as the Instructor track.
| Assistant | Classes helped | Credit earned | Tuition | Still owed | Paid by check |
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